Board Meeting Minute Taker
Start date: August 30th, 2021
Term: 1 year
Hours: approximately 4 hours/month
Remuneration: $1,250 CAD for the 1 year term ($1,200 for Board meeting minute taking, $50 for AGM)
Application deadline: August 25th, 2021 at 5:00 pm. Please submit a cover letter and CV in one PDF file to Sebastián Di Poi at executivedirector@safconcordia.ca.
The Meeting Minute Taker is responsible for taking minutes for all Board of Directors meetings, and distributing the minutes to Board Members and the SAF Executive Director in a timely manner. Working closely with the Board of Director’s secretary, the Minute Taker will ensure that minutes are taken accurately and ensure their continuity with the minutes from previous meetings. The Meeting Minute Taker will also be responsible for taking minutes at the SAF’s Annual General Meeting in Fall 2021.
Task Descriptions
- Accurately reporting attendance at Board meetings
- Accurately transcribing all motions presented at Board meetings
- Accurately recording the results of all votes at Board meetings
- Verifying spelling, grammar, and formatting for ease of consultation
- Verifying continuity with minutes from previous meetings
- Transmitting completed minutes to the ED and Board Members in a timely manner
Qualifications
- Previous minute-taking experience an asset
- Proven ability to meet targets and deadlines
- Excellent communication skills, written and oral
- Excellent organizational skills
- Ability to work autonomously
- Proficiency with computers and online file sharing (Microsoft Office, Google cloud-based applications)
- A Concordia undergraduate or graduate student, an asset